Job Description

Position Title : Office Assistant

Pay : $15.00

Location : Dickinson, TX

Job Type : Full-Time (Mon-Fri)* Must be available some weekend.

Smarter HR Solutions' is currently seeking a detail-oriented and time management pro as an  Office Assistant  for our shaved ice and mobile client. Our shaved ice and mobile coffee client prides itself in bringing joy (and caffeine!) to the community with creative shaved ice flavors and specialty coffee experiences. They serve schools, businesses, events, and private parties with top-quality products and friendly service. We’re looking for a reliable, organized, and upbeat Office Assistant to help our client keep operations running smoothly behind the scenes.

The Office Assistant will provide administrative and operational support to ensure daily business functions run efficiently. This person will handle scheduling, communication, recordkeeping, and general office duties while assisting with event coordination and driver support. Our client serves the Texas Coast from East Beaumont to Freeport. This individual MUST have some weekend availability.

Key Responsibilities:

Administrative Support

• Answer phone calls, emails, and messages from customers and event partners

• Manage the event calendar and assist in scheduling Kona Ice and Travelin’ Tom’s bookings

• Prepare invoices, receipts, and reports; assist with basic bookkeeping tasks

• Maintain organized digital and physical records (permits, contracts, inventory, etc.)

Operations Coordination

• Communicate schedules and route information to truck drivers and staff

• Assist with onboarding and training coordination for new employees

• Track inventory levels (cups, syrups, coffee supplies, merchandise) and place orders as needed

• Support event logistics — confirm addresses, timing, setup needs, and customer preferences

Customer Service

• Provide excellent service to customers through professional and friendly communication

• Help resolve minor scheduling conflicts or service issues

• Assist in preparing marketing materials or social media posts for upcoming events

Schedule & Compensation:

• Flexible schedule; some weekend or evening work may be required during busy seasons

• Hourly pay based on experience

• Opportunity for growth within a fun, community-focused company
  

Requirements

Qualifications:

• High school diploma or equivalent (some college preferred)
  

• Previous experience in administrative, scheduling, or customer service roles
  

• Strong organizational skills
  

• Excellent written and verbal communication
  

• Proficiency with Microsoft Office / Google Workspace; experience with scheduling software a plus
  

• Positive attitude, reliability, and ability to work in a fast-paced environment
  

Physical Requirements:

• Ability to sit or stand for extended periods

• Occasionally assist with light lifting (office supplies, promotional materials, etc.)

Skills:

• Computer Skills
  
• Knowledge in Microsoft Office Suite (Outlook, Excel, Word)
  
• Knowledgeable in using MacBooks computer (iOS)
• Answering Phones
  
• Well at Following Directions
  
• Adaptability
• Great Communication Skills
  
• Self-Starter and Self-Motivated
  
• Flexibility
• Multitasking
  
• Team Player
  
• Must Be 18 OR OLDER
  
• Must Have A VALID DRIVERS LICENSE
  
• Must Be Able To Read & Write In English
  
• Bilingual is a PLUS

Job Tags

Similar Jobs